CALIFORNIA CONGRESS OF REPUBLICANS

Executive Board Minutes
Saturday November 13, 2004
Auburn Holiday Inn

At a regular meeting of the Executive Board of the California Congress of Republicans (CCR), held in the board room of the Auburn Holiday Inn, on Saturday, November 13, 2004, the president, Ms Pamela Corradi in the chair, and Mr. Robert Evans acting as secretary.  The minutes of the previous meeting were reviewed. Due to lack of a quorum, Board members present acted as a committee of the whole.  The members present discussed the following items:

1. The Treasurer’s report:  members noted the report may contain errors in the Profit and Loss statement. In addition, the monies expended for some items may be incorrect, signature card problems were noted and it was noted that required government forms are not filed timely. Members expressed that there is a general lack of detail in the reports issued and they are thus unable to determine the correctness of the Treasurer’s report.

Action Item:  It was suggested that the organization normalize its financial reporting (including reports required by government) by, among other things, requiring two signatures on all checks (Treasurer and President) and having all detail work performed by an outside bookkeeping firm including filing of government reports in a timely manner.  Mr. Carl Burton was tasked to investigate the cost of an outside bookkeeping firm and to report back on cost and availability.

2. The bylaws were discussed and several members suggested that the CCR bylaws need amending in order for the board to be able to remove an officer who is unable or unwilling to perform their duties in a timely and reliable manner.

Action Item:  Mr. James Bratt will research and recommend new or revised language for the CCR bylaws regarding removal of officers.  Formerly recommended changes to the CCR bylaws by Mr. Bratt were put on hold until a quorum of the Board is present.

3. The CCR web site was discussed and Ms. Corradi suggested that members make more use of the web site. Mr. Burton reported he is investigating if the organization can take credit card payments on the CCR web site. Mr. Burton also mentioned the CCR may be able to save some money by buying or renting its own server computer where all clubs will have their own space and email free of charge. Mr. Burton asked board members to send him their suggestions to improve the CCR web site.

Action Item:  None

4. Grass Roots: General thanks were given to Mr. Bob Vile and Mrs. Shirley Vile for their past work on the Grass Roots newsletter; Ms Corradi asked Mr. and Mrs. Vile to keep in contact with the CCR and she hoped they will allow the club to call on them in future for their expertise.  Ms Corradi reported the cost of the Grass Roots is $3,000 and some members reported it does not come out timely. 

Action Item:  Mr. Burton investigated having the Grass Roots printed and distributed at a lower cost and reported to the board on his findings.  Due to the lack of a quorum this item was tabled.

5. Membership; Mr. Johnny Khamis reported the CCR may have a new club forming in the Elk Grove area and that he is trying to encourage Korean and Chinese groups to form CCR clubs in various areas of the state. Mr. Burton stated he has nearly 4,000 Sacramento County addresses from the Bush campaign and said that if others had similar access to the Bush campaign addresses for their areas they can use that information to recruit new members.

Action Item:  None

6. The Political Action Committee (PAC) was discussed; Ms. Corradi reported the chapters can use the CCR PAC as their PAC and that the PAC Board needs to meet in January to elect a Treasurer and a President. The official name of the CCR PAC is CCR PAC; Ms Corradi reported the federal CCR PAC is closed.

Action Item:  None

7. Old business was discussed; Mr. Burton suggested CCR members need to make more visits to Republican legislators and CCR needs to discuss and endorse bills and let legislators know what we approved. Mr. Don Faller suggested every chapter should email their newsletter to all Republican legislators.

8. New business; Mr. Bob Larkin reported there is a proposal that anyone elected to a County Central Committee is automatically elected to the State Central Committee and this would add about 1,000 new people and would change the makeup of the party to look more like California and that he requests CCR to endorse this proposal. Mr. Charlie Huff, acting Treasurer, reported a net profit of $603 on today’s meeting less chairman’s costs to be determined at a later date.

9. The next meeting will be in Monterey, January 21 through 23 and this will be an endorsement convention.  This meeting will be held at the Pajaro Dunes hotel.

...............................................
On motion of Ms Corradi, the meeting adjourned at 3:15 P.M.

R Evans,
Acting Secretary.

Minutes – Executive Board of Directors’ Meeting 

Friday, April 2, 2004

Mission Inn, Riverside

Meeting called to order at 1:30 p.m. by President Corradi. 

No Quorum.  Items will be taken up and recommended for approval and presented for vote when quorum established.

Moved, seconded and passed unanimously to approve Executive Board minutes of February 4, 2004.

Treasurer Nancy Temple reported balance of $3,400 in bank.  Bills payable: One-half of Convention proceeds payable to River City CR.  Treasurer’s Report approved and filed for audit.

Collections for Grass Roots advertising discussed after which it was moved, seconded and passed unanimously to write off $1,200 for advertisement placed by candidate Jesson.

Discussion on establishment of policy for accepting Grass Roots advertising after which it was moved, seconded and passed unanimously to accept no political advertising in Grass Roots unless money is paid up front.

Audit Committee:  President Corradi will call Bob Olsson so he and Treasurer Temple can perform an audit for the year 2003.

2:10 p.m. – Quorum established.  Moved, seconded and passed unanimously to approve all prior actions taken by Executive Board prior to a quorum.

Budget:  Discussion on budget and revisions made.

Merchant Account discussion.  Assigned to Treasurer Temple and website Manager Carl Burton to set up.

PAC review discussion.  Darrell Connerton and President Corradi will work on PAC information to be placed on CCR website.

Chairman Committee Assignments.  Moved, seconded and passed to pull State Legislative Chair and Convention Chair assignments and to approve balance of Committee Chairmen.

Discussion on State Legislative Chairman, after which it was moved, seconded and passed unanimously to approve Norman Jachens as chairman.

Discussion on Conventions Chairman, after which it was moved, seconded and passed to table until next Executive Board meeting.

Discussion on Branch Manager category, after which it was moved, seconded and passed unanimously to delete this category.

Membership Chairman Johnny Khamis gave a report on new groups who are interested in forming CCR Chapters.

Norm Jachens gave a report on Referendum progress, and on the state budget.

Bob Vile gave a report on Communications.

CCR EXECUTIVE BOARD MEETING – FRIDAY, APRIL 2, 2004 – MISSION INN, RIVERSIDE                 PAGE 2

Membership Secretary Carl Burton gave a report on personal email addresses available on CCR website which provides board communication via a CCR Forum.

Darrell Connerton gave a report on Voter Vault.

Moved, seconded and passed unanimously to adjourn meeting at 5:30 p.m.

                                                                        Respectfully submitted, 

                                                                        Shirley Vile, Recording Secretary

Minutes – Executive Board Meeting 

Saturday, February 21, 2004

CRP Meeting, Burlingame

Meeting called to order by President Pam Corradi at 4:15 p.m.  Quorum established.

Motion made, seconded and passed for Closed Session meeting.

President Corradi read minutes of CCR Board Meeting held Sunday, January 17, 2004.

Motion made, seconded and passed to set aside CCR Committee appointments until the April 2-4, 2004 Board Meeting.

Closed Session adjourned.

Duf Sundheim arrived and spoke re winning California for President Bush.

No Treasurer’s report in the absence of Nancy Temple.

President Corradi distributed 2004-05 Budget. 

Motion moved, seconded and passed to table Budget and remaining business items until April 2-4, 2004 Board Meeting.  Motion passed.

Meeting adjourned at 4:45 p.m.

                                                                        Respectfully submitted,

                                                                        Shirley Vile

                                                                        Shirley Vile

                                                                        Recording/Corresponding Secretary

Minutes – New 2004 Board of Directors’ Meeting

Sunday, January 17, 2004

McClellan Air Force Base, Sacramento

Meeting called to order by President Pam Corradi at 12:45 p.m.  No quorum established.

Discussion of 2004 budget.  Motion made, seconded and passed unanimously to use preliminary budget preliminary figures as presented, subject to amendment and final approval of Board of Directors.

President Corradi requested that anyone who has budgetary needs to email her for consideration of addition to budget.

Treasurer Nancy Temple will have preliminary financial statement for convention by January 26^th for budget purposes.

Discussion and concurrence that CCR President, Treasurer and Recording Secretary should be signers on CCR checks, or may need to have signer in closer proximity to Treasurer.

Membership Secretary Carl Burton asked for assistance of Division Vice Presidents for Chapter corrections/additions for website.  Executive Board will be added to website ASAP.

Discussion of CRP bounty program and its effect on chapters.

Convention Chair Paul Green reported he had contracted with the Radisson Hotel in Fresno for January 21-23, 2005 and asked for board approval to sign contract.  President Corradi asked that this be held until the April CCR Board of Director’s meeting.

Dennis Catron reported on the April 2-4 Board of Director’s meeting at the Mission Inn, Riverside.  Moved, seconded and passed unanimously to approve plans and activities as presented.

New CCR officers were sworn in by CCR Past President James Bratt.

Meeting adjourned at 1:44 p.m.

                                                                        Respectfully submitted,

                                                                        Shirley Vile

                                                                        Recording/Corresponding Secretary